Memphis Chapter – The Ohio State University Buckeye Alumni Club

Board of Directors [BOD] Meeting  

Date: June 15, 2009

Time: 1900

Place: Corky’s Restaurant (Cordova)

Board Members: President [Cecil Moore], Vice President [Paul Malanga], Secretary [Diana Baker], Treasurer [Jeff Reeb], Carolyn Able [Outreach Coordinator], Immediate Past President [Jennifer Pauley]

Members: John Hutson, Susan Hutson, Chris Bailey, Jim Buss, Kathy Buss, Kath Smith, Richard Smith, Ann Eggert, Bill Eggert, Hal Baker; Guests: Mack Williams, Jen Brach, Christina Busick, Alexa Hutras, Liz Mengchuan, Karla Rinun, Aarti Krishnauoorthey

MINUTES

Welcome: Cecil Moore 

Introduction of Guests: Jeff  Rebb 

Minutes Approved with Corrections: Diana Baker 

Treasurer’s Report:  Jeff Reeb 

Current Assets (as of June 15, 2009) 

·         Petty Cash                                                            $50.00

·         Checking                                                               $781.15

·         Undeposited                                                         $130.00

·         VZ Fund                                                                $1236.32

·         Subtotal                                                                 $2197.47

·         Immediate Use Account TOSUAA                  $1900.00

·         Total Cash                                                           $4097.47

·         Endowment Fund                                                                $8000.00

 

Paid Membership – 33-34

NOTE: Money that was submitted for the scholarship will remain in Columbus until the next Scholarship cycle 

Standing Committee Status  

1.       Committee on Student Recruitment and Scholarship – Jennifer Pauley -- Business completed for 2008-2009

2.       Committee on Community Outreach and Services – Carolyn Able

a.       Tee Shirt design to be submitted for approval to Kim Lowe, Director of Alumni Affairs

b.       Tee Shirt cost to be investigated

c.        Tee Shirt designer [friend of Carolyn Able who volunteered to complete the design] to be gifted an Honorary membership in the Alumni Club as well as a Tee Shirt once they are available

d.       Info Sheet for Westside Elementary Outreach presented

                                                                                       i.      Plan to provide Information and Delivery materials for the Westside Outreach Activities presented and discussed  

3.       Committee on Fund Raising  -- Current fundraising efforts – Pennies for Points, Raffles – No Report

4.       Web Master – No Report
 

Old Business               

1.       Strategic Plan – In progress, packet from Columbus to Cecil, Diana to call Columbus to determine if a strategic plan format file that can be sent by e-mail is available

2.       Endowment Fund – Review of current status and future goal of $25,000 reviewed by Jeff Reeb

3.       Navy Game Update – Jeff Reeb coordinator – in discussion with the owners of  the Double Deuce and Millington Naval Base

4.       Review the Constitution – Tabled until the next meeting 

New Business 

1.       Pay Pal Account for Membership – Continuing Discussion

2.       Alumni Conference – Will be attended  by Cecil Moore and Richard Smith – Partial funding has been budgeted

3.       Raffle Items – Board and membership voted to provide $350 from the treasury to purchase OSU raffle items for the 2009-2010 school year {Motion John Hutson, Second Kath Smith}

4.       Incentive for Joining – Continuing Discussion

5.       Develop a Standardized Agenda – Tabled until the next meeting

6.       Set Regular Date for Meetings– Tabled until the next meeting 

Announcements: 

Carolyn Able – Index cards with membership application forms will be made available on Game Days during the 2009-2010 season 

Local College Fair -- October –– 3rd Monday – volunteers needed

 Adjourned   2100 hours

Next Meeting: TBA

 

Respectfully Submitted:

Diana C. Baker

Secretary